SheSTEM: Privacy Policy

This Privacy Policy applies to the SheSTEM website (hereinafter, “us”, “we”, or “SheSTEM”). We respect your privacy and are committed to protecting personally identifiable information you may provide us through the Website or any of our owned/managed/partnered data channels. We have adopted this privacy policy (“Privacy Policy”) to explain what information may be collected on our Website, how we use this information, and under what circumstances we may disclose the information to third parties. This Privacy Policy applies only to information we collect through the Website and does not apply to our collection of information from other sources.

This Privacy Policy, together with the Terms of Use posted on our Website, set forth the general rules and policies governing your use of our Website. Depending on your activities when visiting our Website, you may be required to agree to additional terms and conditions.

We generally keep this Privacy Policy posted on the Website and you should review it frequently, as it may change from time to time without notice. Any changes will be effective immediately upon the posting of the revised Privacy Policy.

When you access our website, you agree to this privacy policy. If you do not agree to this privacy policy, or to any changes we may subsequently make, immediately stop accessing our website.

Our Data Protection Policy

1. Information We Collect

Our Website typically collects two kinds of information about you: (a) information that you provide which personally identifies you; and (b) information that does not personally identify you which we automatically collect when you visit our Website or that you provide us.

  • a. Personally Identifiable Information:

    Our definition of personally identifiable information includes any information that may be used to specifically identify or contact you, such as your name, address, email address, phone number, etc. As a general policy, to facilitate the use of SheSTEM content, you must provide personally identifiable information when registering. Affiliates of SheSTEM may also be required to provide a tax identification number.

  • b. Non-Personal Information:

    Our definition of non-personal information is any information that does not personally identify you. Non-personal information can include certain personally identifiable information that has been de-identified; that is, information that has been rendered anonymous. We obtain non-personal information about you from information that you provide us, either separately or together with your personally identifiable information. We also automatically collect certain non-personal information from you when you access our Websites. This information can include, among other things, IP addresses, the type of browser you are using (e.g., Internet Explorer, Firefox, Safari, etc.), the third-party website from which your visit originated, the operating system you are When you access our website, you agree to this privacy policy. If you do not agree to this privacy policy, or to any changes we may subsequently make, immediately stop accessing our website.

2. Data Handling Procedures and Review

  • a. Review current mailing lists:

    We check contacts for records of consent. Remove individuals without a proactive consent notice. Those related with marketing automation create a separate segmentation list for these contacts to secure consent in the future.

  • b. Document all the Data collection channels and steps:

    We document all the channels from which our site receives contact data such as events, website registrations, partners, sales, list purchases, etc., and ensure there is a consent process for each channel.

  • c. Communicate within the organization the seriousness of GDPR

    We ensure that each team member understands the potential consequences of not following the regulations. We suggest working with learning and development teams to roll out a data-handling course to all employees.

3. Actions We Take While Collecting Personal Data

  • a. Provide clear consent wording:

    We as an organization are obligated to use clear, non-legalese language that allows the person to provide unambiguous consent. As our company collects personal information through a web form, we post clearly how the information will be utilized.

  • b. Including a cookie consent notice:

    As a best practice, we include consent verbiage similar to the cookie consent notice on all web forms. Example: “This site uses cookies to offer you a better browsing experience. Learn more about how SheSTEM uses cookies and how to change your settings.”

4. How We Use & Share the Information Collected:

  • a. Personally Identifiable Information:

    i. The personally identifiable information you submit to us is generally used to carry out your interactions with SheSTEM. In the event you have become a SheSTEM participant, the personally identifiable information you submit to us will be used to identify you as a participant and to facilitate your access to benefits. We may also use this information to later contact you for a variety of reasons, such as customer service, providing you promotional information about our products and services or those of our other affiliated companies (“affiliated companies”), or to communicate with you about the services we have provided. ii. In certain instances, we may also share your personally identifiable information with our partners and vendors performing functions on our behalf (e.g., vendors that process credit card orders, and other companies who provide us marketing or promotional assistance, analyze our data, assist us with customer service, etc.). Our partners and vendors agree to use this information, and we share information with them, only to carry out our requests. Except as provided in this Privacy Policy or these Terms of Use, your personally identifiable information will not be shared or sold to any third parties without your prior approval.

  • b. Non-Personal Information:

    We use non-personal information in a variety of ways, including to help analyze site traffic, understand customer needs and trends, carry out targeted promotional activities, and to improve our services. We may use your non-personal information by itself or aggregate it with information we have obtained from others. We may share your non-personal information with our affiliated companies and third parties to achieve these objectives and others, but remember that aggregate information is anonymous information that does not personally identify you.

SheSTEM is committed to inspiring, educating, and empowering women to pursue rewarding careers in STEM. We are devoted to enhancing industry-academia collaborations, increasing employability skills, and advocating for gender equitable practices.

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